Data Room Confidential Mode

Data room confidential mode allows the administrator of a virtual data space to restrict the use of a VDR by a particular user based upon their IP address or device type. It is an excellent tool for M&A transactions as well as other sensitive business ventures.

A good provider will allow granular rights settings for users and two-factor authentication. They will also include remote shred that erases files downloaded after administrators have removed access. They will also be able to handle the most common formats for files, such as PDFs and XLSXs. The top providers will be able to add a watermark to files that users download to stop users from sharing leaked copies of the files online. They can set an expiration date on downloads to prevent downloads that are not authorized.

Other useful tools include redaction. It allows the administrator to block (black out) fragments of text or certain areas of a document from view of authorized users. This feature is crucial since it protects all sensitive business data as well as personally identifiable information from hackers. The most trusted VDR providers will be able to redact PDF, doc, TXT, docx and txt files, as well as ppt, pptx GIF, jpg, and gif files along with Q&A attachments.

Some providers will let users print documents that automatically add a watermark. they can even allow users to download the original version of a file. A good provider will also provide a question-and-answer feature which allows users to discuss files in the dataroom, and store answers in a searchable database. This can be extremely useful for M&A deals or any due diligence project.

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